Running social events is the raison d'Ítre for IBM Club. Events need to be run in a consistent manner, and accounted for in a rigorous way. Before running any events, all event organisers and club officers should read the Constitution and Operating Guidelines, and be aware of the liability insurance provided by IBM Club.
To help you to comply with operating guidelines and audit requirements use this Event Planner to apply for a budget and track receipts and payments. It includes the process you should follow and record.
Resources for Treasurers
The main tool for recording bank transactions, performing bank reconciliations, creating budgets and performing year end accounting is the IBM Club Cash Book Spreadsheet. Make sure you check back here at the start of each year and use the latest sheet, this is v2.1. This version runs on Office 365 and Microsoft Office on Windows or Mac. Here is a version for those using Open Office. See the instructions in the sheet for further guidance on compatibility.
For those still using Quicken there is the User Guide, a Quicken Master File, and forms for annual accounts, accruals, and assets. The year end accounting procedures provide guidance for your annual returns.
For those local clubs who are or may wish to be VAT registered there is a short guide to VAT explaining how to calculate VAT and submit a VAT return.